EFCL Policies 2010

1.1 Values and Beliefs 2000-02-06
1.2 Role of the EFCL Draft
1.3 Strategic Direction Draft
1.3.1 Advice: Goals and Objectives Draft
1.3.2 Support: Goals and Objectives Draft
1.3.3 Coordination: Goals and Objectives Draft
1.4 Living Local Draft

2.0 Governance Policy

2.1 Bylaws 2003-01-27
2.1.1 Bylaw Amendments Draft
2.2 Policy Development Draft
2.3 Management Style 2001-01-09
2.3.1 Board Positions Descriptions Draft
2.3.2 Code of Conduct Draft
2.3.3 Members Code of Ethics 2003-05-13
2.3.4 Conflict of Interest 2002-11
2.4 EFCL Communications Draft
2.5 Structure 2000-03-27
2.5.1 District Organization 2000-03-27
2.6 Committee 2003-05-13
2.6.1 Committee Reporting 2003-05-13
2.6.2 External Agency & Comm. Reporting 2007-10-11
2.6.3 Statutory Committees Draft
2.6.4 Planning and Development Committee Draft
2.7 Partnerships 2003-05-13
2.7.1 City of Edmonton 2003-05-13
2.7.1.a City Council Draft
2.7.2 Immigrant Services Association 2009-06-11
2.7.3 Mediation and Restorative Justice Centre 2008-10-18
2.8 Relationship with Area Council Draft
2.9 Membership
2.9.1 Merging of Community Leagues 2002-02-14
2.10 Consultation With Organizations 2005-05-13
2.11 Volunteer Involvement Draft
2.12 Political Involvement Draft

3.0 Administrative and Operational Policy

3.1 Board and Committee Attendance 2009-04-12
3.2 Finance
3.2.1 Budget Planning Schedule 2007-10-11
3.2.2 Reserve Fund 2008-02-14
3.2.3 Purchasing 2001-03-05

3.2.4 Direct Deposit by EFCL 2010-10-14
3.2.5 Infrastructure Assessment Program 2010-09-09
3.3 Office Administration
3.3.1 Board Room Bookings 2003-01-14
3.4 Blanket Insurance 2000-04-13
3.5 Board Resources Draft
3.5 Board Resources Draft
3.6 Committee Resources Draft
3.6.1 Planning Committee Resources Draft
3.6.1 Planning Committee Resources Draft
3.7 Board Recognition Draft
3.7 Board Recognition Draft
3.8 Requests for Contact Information Draft
3.8 Requests for Contact Information Draft
3.9 Environmental Sustainability Draft

4.0 Program Policy

4.1 Awards and Recognition 2001-04-10
4.2 Publicity
4.2.1 Advertising 2009-04-09
4.2.1 Advertising Appeals 2009-04-09
4.2.2 Rink Advertising 2010-09-09
4.2.3 Logo 2003-05-13
4.3 Membership Campaign 2001-04-10

4.4 Community League Day 2010-09-09

5.0 Human Resources Policy

5.0 Human Resources 2006-03-09
5.1 Terms of Employment
5.2 Employee Standards and Performance
5.3 Working Conditions
5.4 Employee Conduct
5.5 Compensation and Benefits
5.6 Vacation
5.7 Leave
5.8 Employer’s Authority
5.9 Police Security Clearances 2000
5.10 Staff Position Descriptions 2000-03-27

6.0 Advocacy Policy

6.1 Government Affairs 2008-10-18
6.1.1 Media and Spokesperson 2004-02
6.2 Neighbourhood Schools 2010-04-08
6.3 School Closures 2010-03-11
6.4 City Report Timelines Draft
6.5 Planning and Development Policies
6.5.1 Row Housing 2010-06-05
6.5.2 Social Housing Distribution 2010-04-08
6.5.3 Supportive Social Housing Statement 2010-08-04 1

6.5.3 Residential Lighting 2010-04-08
6.5.4 Affordable Housing 2010-02-11
6.5.5 LRT 2009-12-10
6.5.6 Top of the Bank 2009-09-10
6.5.7 Secondary, Garage and Garden Suites Draft
6.5.8 Infill Guidelines Draft
6.5.9 Site Selection for Recreation Facilities Draft
6.5.10 Transition From Low-Density and Multi-Unit Housing Draft

LIST OF APPENDICES

Appendices are stored in the documents section of our Resource Library. **PLEASE NOTE: Navigate to EFCL / Documents/ Policy Appendices. Future web development will provide individual links below.

Affordable Housing
Area Councils’ Memorandum of Understanding
Articles of Amendments
Board and Officers’ Job Descriptions
Business Plan 2009-2013
Bylaws- May 25, 2010
Canadian Code for Volunteer Involvement
City of Edmonton Partnership Agreement With the EFCL
City of Edmonton Policy C110
City of Edmonton Report Timelines
Code of Conduct
Code of Ethics
Employee Code of Conduct
Employee Responsibilities
History of District Structure
Immigrant Services Association Memorandum of Understanding
Infill Guidelines
Living Local Summary
LRT Position Statement
Maps of Districts and Leagues
Mediation and Restorative Justice Centre Memorandum of Understanding
Neighbourhood Schools
Organizational Chart
Planning & Development Committee Principles
Planning & Development Committee Terms of Reference 2009
Policy and Implementation Formatting
Recreational Facility Planning
Rental Rate Structure for EFCL Office Building
Residential Lighting
Row Housing
School Closures
Secondary Suites
Separation Distances Between Buildings
Social Housing Distribution
Supportive Social Housing Statement
Terms of Reference Form for EFCL Committees
Top of the Bank Policy

INTRODUCTION

The Edmonton Federation of Community Leagues (EFCL) is a registered not-for-profit society, which acts as the coordinating and representative organization of its 152 member Community Leagues, seven affiliated sports groups and programs. It is the largest volunteer recreation organization in North America. The organization was founded in 1921 and has operated without interruption or change in basic values and objects since then.

The EFCL beliefs and mission have been outlined in Section 1.0 as accepted by the General Membership on February 6, 2001 after an intensive review from the Revitalization Implementation Team. This review led to the major undertaking of reviewing all aspects of operations and the formalization of policies.

Since the Revitalization Implementation Team completed its report, the EFCL has continued to grow and evolve with the 21st Century. New challenges and resources have developed which is reflected in the current policies. A recent survey has led to the implementation of a 5-year business plan to improve and expand the EFCL’s services to the member Community Leagues.

While the EFCL is governed by a set of bylaws, this Policy Manual is the Board of Directors’ and Staff’s tool for directing the work of the organization.

The Policies have been divided into 6 major grouping – Framework, Governance, Administrative & Operational, Human Resources and Advocacy. Each policy item includes the Policy statement and its intended Purpose. The Policy Implementation will show relevant definitions, responsibilities and procedures to implement the policy. An example is given on the next page describing the information found in each section of the Policies and Implementation format. Also attached are detailed instructions on how to update this policy manual.

All policies are the responsibility of the Board of Directors for their development, review and revision. Implementation is the responsibility of the Executive Director and the Board of Directors. See Policy 2.2 for additional information on policy development.