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Name: __________________________
Phone: (780) _____________________
Fax: (780) _______________________
E-mail: __________________________
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If you are unsure who your CRC is, call 311.
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2. Community Building Social Workers
Community building social workers can work with you and other groups in the community to identify and address social issues. They work on initiatives with a number of different groups, agencies and institutions in the community and can provide information on trends and issues in the social service network in Edmonton.
3. Assessment and Short Term Counseling Social Workers
Citizens of Edmonton can call the assessment line at 780-496-4777 for counseling and referral services. Callers are able to speak privately with a professional social worker and counseling is available at sites throughout the city for personal concerns such as daily life stresses, relationship issues, parenting challenges, or abuse or violence in the family.
4. Program Managers
Program managers support community leagues in coordinating recreation programs for children in their communities. Experienced City of Edmonton recreation staff work in partnership with the community leagues to offer a variety of programming options. Your CRC will assist you with the needs assessment to determine which programs best fit for your community. The program manager will then implement all of the logistics for your program(s).There is a program menu with program ideas and options available through your CRC but programming is not limited to the menu.
Programming Opportunities for Community Leagues
The City of Edmonton works in partnership with community leagues to offer a variety of programming options. Your CRC will help your league conduct a needs assessment to determine which programs best fit your community. The City offers programs for the following age groups:
- Preschool (3-5 years)
- Child (6 – 12 years)
- Youth (13 – 17 years)
There are several considerations to keep in mind when your league is exploring program options:
· Does your location work for this type of program? For example, a program with a cooking component needs access to a fully functioning kitchen.
· How many sessions do you want the program to run? Depending on the type, programs can be run from one to 10 sessions.
· How can Community Services help? The department can provide staffing, registration, publicity, equipment, program ideas or resources.
· What age group is the program for? Most programs can be modified to include all age groups including families.
Paying for Programs
Program pricing is based on one two-hour session, two staff and equipment costs. Staffing is provided in a 1:10 ratio for children and youth (ages 6-17) and a 1:8 ratio for preschoolers (ages 3-5).
There are a couple of options for leagues to pay for program.
- The City invoices the community league the program fee. The league can charge participants a fee to recover the cost of running the program.
- The City of Edmonton handles registration and collects participant fees directly. In this case, the league is not invoiced.
You can also talk to your CRC about free or low cost programs options and cost sharing arrangements.
Booking Programs
To book a program or to discuss your program needs, contact your CRC. Booking must occur a minimum of one month in advance of the start of the program.
City Assistance with Programs
Once you have booked your program, a program manager will help the league with the following steps:
1. Design the chosen program(s).
· Confirm program option and format.
· Work with stakeholders to create content/curriculum.
· Establish a cost recovery program budget.
2. Manage logistics.
- Maintain a current inventory of programs and equipment.
- Find, purchase and secure program resources.
- Confirm or book facilities as appropriate.
3. Plan and implement a publicity strategy.
- Identify the most appropriate way to spread the message in the community.
- Develop promotional material.
- Ensure the materials are well distributed.
4. Find qualified and enthusiastic staff.
- Work with the community to find potential instructors.
- Identify, recruit and place program staff.
- Ensure staff are trained and oriented.
- Ensure staff receive ample supervision and evaluation.
- Oversee administrative details such as pay, scheduling, keys, uniforms.
5. Register participants.
- Ensure registration plans are in place.
- Arrange logistics for local registration if requested.
6. Ensure programs have required equipment and supplies.
- Monitor and maintain equipment resources for partnered and City-run programs.
- Sign out equipment on request.
7. Troubleshoot as required.
- Respond promptly to any questions and concerns.
- Provide daily program administration and reporting.
8. Evaluate and report results.
- Implement the tools chosen to evaluate outcomes and benefits.
- Implement the systems needed to gather the information required to measure success.
- Compile and analyze program statistics.
- Prepare program reports and recommendations.
- Share results with stakeholders.
Use and Enjoyment of City Parkland (Bylaw 2202)
Community league hall sites and facilities are located on city parkland. That means all activities conducted in or around your hall and other facilities are subject to the regulations outlined in City of Edmonton Bylaw 2202 (Use and Enjoyment of City Parkland).
For more information about this bylaw, operating within its requirements and how to get the required permits, contact your CRC or visit www.edmonton.ca.
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What is Parkland?
Parkland means any property, developed or not, owned, controlled or maintained by the City of Edmonton that is intended to be used by members of the public for recreation and general enjoyment or is preserved as a natural area. This includes neighbourhood playgrounds, parks, natural areas, open space and community service facilities like swimming pools and arenas and major attractions.
Neighbourhood Parks Development Program (NPDP)
The intent of the NPDP program is to guide, facilitate and support the creation of great spaces and fun places for neighbourhood play, wellness and learning through active partnerships with the community.
The City of Edmonton, through the Neighbourhood Park Development Program (NPDP), provides matching funds to eligible community organizations for neighbourhood park development. The NPDP provides a consistent opportunity across the city for communities to undertake park projects in their neighbourhoods. These include park improvements such as landscaping, community gardens, playgrounds, water features, benches and walking trails.
Contact your CRC for program details and to submit your NPDP application.
Dogs in Parks
As parks and green spaces are regarded as public areas, we ask that you treat them as such and have consideration for others in public multiple-use spaces.
If you are a dog owner, you should know and abide to the new Animal Control Bylaw 13145 and the Parks Bylaw 2202 which states that “your dog must be on a leash at all times except for those areas where they are signed otherwise like Parks for Paws – Dogs Off Leash areas.
Areas where dogs are not permitted even on a leash are: playgrounds, school sites, park picnic areas, sports fields, golf courses and most roadways. A dog can be on leash on any improved or unimproved trail as well, but not off the trial in any of the above mentioned green spaces.
For more information about off-leash areas, visit www.edmonton.ca (keywords: off leash) or call the Parks for Paws Coordinator at 311.
Activities Requiring a Permit on Parkland
There are two types of permits for parkland.
a) Confirmation of Use of Parkland Open Space & Facilities. This permit allows a customer or group to participate in an activity on open space parkland. The parkland must be designated for the type of intended activity. The permit will identify a parkland location, day, time, person and/or organization making the reservation, and for what purpose. This confirmation does not allow the customer exclusive use of the space.
b) Licence.A license is used for booking most facilities and “bookable” parkland spaces. Upon approval, a licence can be used for open space parkland bookings if the parkland is not designated for the intended activity.
Community league activities that require a permit include:
1. Large group gatherings of 50 or more people (e.g.) community carnivals and events. When Community Services knows your group is coming to parkland, staff will ensure the site can accommodate your event, will plan ahead for special services like extra garbage pickup, alert you to any conflicts with other groups coming to the same site and advise you about any required permits.
2. Temporary food service, fireworks, horse-drawn sleigh rides, hot air balloons, commercial photography, gaming/raffles, parachute take-off and landing and amusement rides. Unusual community activities for which parkland is not designated require approval through a licence.
Liquor Regulations
It is illegal under provincial law to consume liquor in a public place such as a park, arena or sports field; however, community groups may be given permission to serve or sell liquor at a special event under specific guidelines.
In order to serve or sell liquor at the City of Edmonton arenas, sports fields and parks, you must apply for and receive written permission from Community Services and a liquor licence issued by the Alberta Gaming and Liquor Commission. Contact your CRC if you are planning to hold an event with liquor in a park.
Signage Allowed on Parkland
Park signage is allowed on parkland with permission. Please contact your CRC for further information.
Other Information on Use of Parkland
Portable toilets. If requesting portable toilets for an event on parkland, include information in a permit about the location of the toilet.
Fires and barbecues. A fire is only permitted in an area established for that purpose, such as a fireplace, fire pit or similar receptacle provided by the City. There are also rules established to ensure the fire is properly attended and extinguished. No special permit is required if you follow these guidelines.
Burying things on parkland (time capsules, pets, etc.). Burying anything or spreading cremated remains requires a permit.
Picnics. Picnic sites are available for anyone to use. Picnic permits are required if you wish to reserve a designated picnic site, or if the picnic is going to be attended by more than 50 people. Call 311 for a picnic permit.
Putting up posters or temporary signage. You can place posters only in areas designated by the City for that purpose (e.g.) kiosks. You may also apply to the City for permission to place posters or temporary signs on parkland as part of your special event.
Vehicles on parkland for an event. To prevent damage to parkland, vehicles (other than City of Edmonton service vehicles) are only allowed on turf, trails, sports fields and other City of Edmonton parkland upon approval of a valid parking pass. The parkland parking pass is limited by date, time, event and location. As with people, motor vehicles are not allowed to remain in Edmonton’s parks between the hours of 11 p.m. and 5 a.m.
Events inside community league licensed boundaries. Activities and events within a community league’s licensed boundaries are dictated according to their Tripartite License Agreement. Please refer to this document for details. If you cannot find authority for a proposed activity within that agreement, then the parkland bylaw applies and you must discuss your plans with your CRC.
Group event insurance requirement. If you require a license for your event, you may also require $2 million general liability insurance.
Contacts for Bookings and Events
Contact your Community Recreation Coordinator (CRC) if you are:
· hosting an event outside your licensed area on parkland which will be attended by more than 50 people, or
· when you plan on conducting any activity that needs a permit.
Contact Facility Bookings & Information at 311 when you need to use a “bookable space” like arena, sport fields, meeting rooms or picnic sites.
City Phone Numbers
P.S. Your CRC’s phone number is the most important one to remember! It is:
_____________________
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Many City of Edmonton services are now available by calling 311; you do not need to dial 780 before 311. Some services have retained independent numbers.
You may find the following phone numbers of use:
| CALL 311 except where noted |
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| Action Centre |
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| Broken Branches |
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| Building Inspection |
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| Bylaw Investigation and Enforcement |
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| City Clerk |
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| City Council Agenda |
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| Community Services |
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| Councillors’ Office |
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| Development (buildings, gas & plumbing, heating) |
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| Electrical Inspection |
412-3820 |
| Facilities Bookings (arenas, fields, picnics and gyms) |
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| Garage Sale Permits |
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| Garbage Pickup |
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| Mayor’s Office |
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| Parks – General Information |
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| Pipes Breakage (Water) |
412-6800 |
| Planning Department |
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| Police Non-Emergency |
423-4567 |
| Power Trouble / Street Lighting |
412-4500 |
| Potholes |
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| Street Maintenance |
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| Trouble |
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| Animal Control (Pound) |
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| Emergency (Police, Fire, Ambulance) |
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| Drainage and Sewers |
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| Emergency |
911 |
| Gas (ATCO) |
420-5585 |
| Power |
412-4500 |
| Streets |
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| Water (24 hours) |
412-6800 |